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Procedure for Release of Public Records
Introduction.The Las Vegas-Clark County Library District is committed to providing access to public records in accordance with the Nevada Revised Statutes.
To provide efficient and consistent response to public records requests, the District has identified the Marketing and Community Relations Office as the administrative area responsible for accepting, reviewing and responding to all requests.
Questions about the procedures or completion of the Public Records Request form should be directed to the Marketing and Community Relations office at (702) 507-3613.
Policy. The District is committed to providing access to public records in accordance with the Nevada Revised Statutes 239 et. seq. All public records, the contents of which are not otherwise declared by law to be confidential, shall be open for public inspection and copying, but the District may make reasonable rules governing the time, place and manner of inspection and copying. Further, copies or electronic duplicates of District records may be substituted in lieu of the original records and reasonable costs may be collected. Original public records must not be removed from District libraries during inspection by members of the public and must be monitored by an employee while any review is being conducted
Office Where Request Must Be Filed. All requests to inspect and/or copy public records must be filed with the District´s Marketing and Community Relations office, 833 Las Vegas Blvd. North, Las Vegas, NV 89101; telephone: (702) 507-3613; fax (702) 507-6024.
Standard Form for Requests. Requests for records must be submitted to the Marketing and Community Relations office in writing on the standard form for such requests (Public Records Request form ). Requests will be processed in the order in which they are received. A Public Records Request form can be faxed to you by calling (702) 507-3613, or may be found on the District´s web site at www.lvccld.org under "About the Library" / Publications and Policies. Completed requests may be hand-delivered, mailed or faxed to (702) 507-6024.
Action on Requests. Requests to inspect and/or copy public records will be approved or denied without undue delay but no later than within 14 days of the receipt of the request. If the request conforms to the standards described above, the request will be approved unless it is determined to be confidential under NRS 239.0105 or NRS 239.013. Should there be any doubt, staff will seek the advice of legal counsel before acting on the request.
If a request is approved, staff will, after discussing the request with the office(s) in possession of the records, provide an estimate of when the records are likely to be available to the requestor. If the request is denied, staff must provide the specific exemption(s) authorizing the withholding of all or part of the public record.
Fees.
| Inspect |
No charge. Inspections must be conducted at the District´s Administrative Offices or, for materials referenced for posted board meetings, at the location of posted Board meetings when convened. |
| Photocopy | 25 cents per standard (8 ½ x 11) single sided page. Public records that cannot be readily reproduced on standard paper by a standard photcopying process may have additional costs. If the estimated cost of the copies is $25 or more, payment in full is required before the copying will be done. |
| Certification |
$2 per page |
| Audiotapes |
$3 per tape. The District will supply all reproduction media. |
| Postage
| First class postage will be applied. |
Materials will be held for 14 days. If not retrieved, charges will be levied for a second reproduction in addition to any unpaid charges. Advance payment will be forfeited if material is not retrieved.
Applicable fees, including copying costs and, if applicable, the costs of postage, fax and extraction and provision of electronically stored information, must be paid in full before the records will be sent or made available to the requestor.
Other charges may apply to cover costs of reproducing materials in other mediums, and when there are additional costs to the District such as extraordinary staff time or resources to complete the request.
Authority:
NRS 239.010 Public books and public records open to inspection; copyrighted books, and records; copies to be provided in medium requested
NRS 239.0105 Confidentiality of certain records of local governmental entities
NRS 239.013 Confidentiality of records of library which identify user with property used
NRS 239.020 Provision of certified copies of public records to Department of Veterans Affairs without charge
NRS 239.030 Furnishing of certified copies of public records
NRS 239.055 Additional fee when extraordinary use of personnel or resources is required
NRS 241.025(2) Minutes of public meetings are public records. Minutes or audiotape recordings of the meetings must be made available for inspection by the public within 30 working days after the adjournment of the meeting at which taken.
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